Entrant Terms and Conditions

Innovation in Water Challenge Entrant Terms and Conditions

The Innovation in Water Challenge (the “Challenge[1]) is run by Nesta Challenges in partnership with Isle Utilities and Arup on behalf of the Water Services Regulation Authority (”Ofwat”).

Full information about the Challenge and what participating in it will involve is published on the Challenge website (https://waterinnovation.challenges.org).

In these terms and conditions “you” and “your” means the lead applicant that submits an entry to the Challenge.

Please read these terms and conditions carefully before submitting an entry to the Challenge. By submitting an entry, you accept these terms and conditions on behalf of your organisation and agree to comply with them. By submitting an entry, you also confirm that you have authorisation to accept these terms and condition on behalf of any partners to your application, and you acknowledge that you are responsible for making sure that those partners comply with these terms and conditions

1. Participating in the Challenge:

1.1 Entries received by the relevant deadline will be assessed against the relevant eligibility criteria set out on the Challenge website (https://waterinnovation.challenges.org). Entries which do not meet the eligibility criteria shall not be accepted. Late entries and entries in languages other than English will not be accepted. We are not responsible for and/or will disregard entries which are lost, incomplete, damaged or late due to computer, network or telecommunications failure based on third party telephone or data networks. The decision about eligibility taken by Ofwat is final and Ofwat reserves the right to refuse any entry that does not meet the eligibility criteria or comply with these terms and conditions.

1.2 The lead applicant of any entry must be an appointed “Water Company” (a water and/or sewerage undertaker holding an appointment under Chapter 1 Part 2 of the Water Industry Act 1991 (the “Act”) see https://www.ofwat.gov.uk/regulated-companies/ofwat-industry-overview/licences). The lead applicant must comply with, and must ensure that its partners comply with, these terms and conditions.

1.3 Employees of Nesta, Ofwat and other individuals or organisations working on the Challenge, and their immediate families, are not eligible to enter.

1.4 You can submit more than one entry to the Challenge. You must bear all your costs of entering the Challenge, including travel costs. For more information about the Challenge and what participating in it involves, please see the Challenge website (https://waterinnovation.challenges.org).

1.5 We will use the contact details you provide to contact you about the Challenge. All communications between you and us in relation to the Challenge must be in English. If you do not respond within 14 days, or if you subsequently withdraw or are withdrawn from the Challenge for any reason, another entry may be selected in your place, but there is no requirement or obligation for this to happen.

1.6 Eligible entries will be assessed against the assessment criteria set out on the Challenge website (https://waterinnovation.challenges.org) in order to determine the winners of the Challenge awards. Ofwat’s decision on the selection of winners and amount of the Challenge awards (including in relation to queries on the assessment process) is final. Ofwat will receive recommendations from the Challenge judging panel which it will take into consideration when making its decisions. Correspondence will not be entered into. Ofwat may at its sole discretion decide not to award any funding.

1.7 In consultation with Nesta, Ofwat may vary the form or substance of the Challenge (including deadlines and event dates) as we deem appropriate in the circumstances to ensure the Challenge objectives are achieved. Ofwat may suspend or withdraw the Challenge if it judges that the Challenge will no longer achieve its aims.

1.8 Nesta, in consultation with Ofwat, reserves the right to vary these terms and conditions at any time. Variations will take effect from the date they are posted on the Challenge website so please check regularly to see the current version.

2. Challenge Awards

2.1 The payment of any funds awarded through the Challenge shall be settled through the mechanism agreed by the Water Companies that are funding the Challenge. Neither Nesta, Ofwat nor any of their respective partners in the Challenge shall have any responsibility or liability to anyone however arising for the non-payment or delay in payment of any funds awarded through the Challenge.

2.2 Funding will be awarded in pounds sterling and the recipient is responsible for payment of tax and other charges.

2.3 If you are selected as a finalist or winner of the Challenge you will be required to enter into a Challenge award agreement before funds will be awarded. Any funds awarded by the Challenge must only be used to fund the project described in your application which must promote the objectives of the Challenge as described on the Challenge website. You must comply with all reasonable monitoring requirements specified by Nesta to verify the proper use of such funds, and you consent to the sharing of all monitoring information with Ofwat and any third party Ofwat may in future appoint in respect of the monitoring of the Challenge. Nesta and Ofwat reserves the right to impose additional conditions if in their sole opinion the Challenge has not resulted in sufficient public benefit in line with Nesta’s charitable objects, the objectives of the Challenge and/or if this is required or appropriate to comply with other legal or regulatory requirements.

3. Your promise to us:

3.1 To participate in the Challenge, you must:

  • satisfy the relevant eligibility criteria and ensure that all information submitted by you is true, accurate and complete;
  • submit a proposal which is your own original idea and not copied from anyone else;
  • have, or will obtain, all authorisations, consents and permissions necessary to submit your entry, carry out your proposal and comply with these terms and conditions;
  • ensure that your entry will not infringe any intellectual property or other third party rights or breach any contractual obligation. We may withdraw your entry if we receive notice that it infringes any third party rights;
  • act lawfully, ethically and in good faith and comply with the rules of the Challenge and any relevant laws, regulations, guidelines and codes of practice;
  • comply with our reasonable instructions while participating in the Challenge, including in relation to health & safety and security;
  • take reasonable steps to avoid, and procure that your partners take reasonable steps to avoid, any actual or potential conflict of interest with Nesta, Ofwat, our respective Challenge partners or our Challenge judges;
  • immediately inform Nesta if you become aware of any potential or actual conflict of interest and provide Nesta and Ofwat with all information reasonably requested in respect of such conflict. If Nesta or Ofwat determines in its sole discretion that a potential or actual conflict has not been reasonably avoided or cannot be appropriately managed then you may be disqualified from the Challenge.

3.2 Ofwat, in consultation with Nesta, reserves the right at its sole discretion to remove you from the Challenge if you or your partners do not comply with these terms and conditions, if you or your partners cheat or behave in a way which is disruptive, inappropriate or potentially dangerous, if you or your partners fail to participate fully or do anything to damage the reputation of Nesta, Ofwat or our partners. Ofwat, in consultation with Nesta, reserves the right to require repayment of any funding awarded to you and/or your partners through the Challenge if you and/or your partners fail to comply with these terms and conditions and/or the terms of any Challenge award agreement.

4. Intellectual property

4.1 In these terms and conditions:

IPR” shall mean any copyright and related rights, patents, rights to inventions, registered designs, database rights, design rights, topography rights, trademarks, service marks, trade names and domain names, trade secrets, rights in unpatented know-how, rights of confidence and any other intellectual or industrial property rights of any nature including all applications (or rights to apply) for, and renewals or extensions of such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.

Background IPR” is pre-existing IPR, which exists prior to the submission of any applications to the Challenge.

Foreground IPR” is all IPR that is created by participants through a project funded by the Challenge.

4.2 Each participant should retain all rights in and to its Background IPR, including where a bid involves more than one participant. However, an appropriate form of licence should be granted to all participants in any project, which is the subject of a bid, for the sole purpose of the project, in order to enable it to go ahead.

4.3 With regards to the ownership of Foreground IPR, where a project funded through the Challenge involves more than one participant, then any jointly created IPR should be shared proportionately as agreed by the project participants, however where any IPR is created independently by one of the project participants then it should be owned by the participant who created it, rather than by all the project participants.

4.4 You and your partners hereby grant to all appointed water companies (whether currently existing or existing in the future) in England and Wales (as listed or becomes listed at https://www.ofwat.gov.uk/regulated-companies/ofwat-industry-overview/licences or any subsequent or replacement list published by Ofwat) a non-exclusive, perpetual, sub-licensable, irrevocable, royalty-free licence to:

4.4.1 use your Foreground IPR for any purpose related to their operations as a water company. If the Foreground IPR contains any third party IPR you must ensure that such third party IPR is also licensed on the same basis set out in this clause 4.4.1; and

4.4.2 use a participant’s Background IPR solely to the extent necessary for them to receive the benefit of the licence granted at clause 4.4.1 above. If the Background IPR contains any third party IPR you must ensure that such third party IPR is also licensed on the same basis set out in this clause 4.4.2.

4.5 To the extent that an applicant or any of its partners receive any royalties:

4.5.1 Foreground IPR will be made available royalty free to the appointed water companies in England and Wales by all project participants (water companies, business retailers and other third parties).

4.5.2 Foreground IPR royalties earned by appointed water companies and water retailers in other sectors in England and Wales will be shared with water company customers (in proportion to the funds that customers have contributed to the project). This includes where there are joint bids.

4.5.3 Foreground IPR royalties earned by other third parties (i.e those other than the appointed water companies and business retailers) in other sectors in England and Wales, do not need to be shared with water company customers.

4.5.4 Project participants may retain royalties earned outside England and Wales.

4.6 It is important that the benefits of the Challenge flow back to those customers funding it, and ensure strong alignment between the customer needs and priorities of the sector and the focus of innovation. In order to ensure this, the default for IPR arising as a result of the Challenge shall be treated in accordance with this clause 4 unless any alternative arrangements are agreed by Nesta in writing in a Challenge award letter.

4.7 Requests for alternative IPR arrangements will be considered on a case-by-case basis. Where applications to the Challenge propose alternative IPR arrangements, your application must clearly show how the project will benefit all customers of water companies and any alternative arrangements do not result in additional costs to customers.

5.1 Use of personal information

5.1 Please see the Challenge Privacy Policy (https://waterinnovation.challenges.org/privacy-policy/) for information about how we will use personal information for the Challenge.

6. Publicity

6.1 Nesta, Ofwat and our partners may carry out publicity and promotion for the Challenge and publish our research and evaluation in relation to the Challenge. You agree, and you confirm that your partners agree, to the use of each of your organisation names and a summary of your proposal in promotion and publications in any media and online and to participate in any other publicity reasonably required by Nesta or Ofwat in connection with the Challenge. Before publication, we will take into account your concerns about confidentiality in your entry. Nesta may ask you and your partners to support and/or participate in promotional activities related to the Challenge on reasonable notice.

6.2 Any public statements made by you or your partners in relation to the Challenge must acknowledge the support of Nesta, Ofwat and our partners and must be approved in advance by Nesta, in consultation with Ofwat.

6.3 In this clause “FOIA” means the Freedom of Information Act 2000 together with any guidance and/or codes of practice issued by the Information Commissioner or relevant Crown body in relation to such legislation; and “EIR” means the Environmental Information Regulations 2004. You and your partners acknowledge that Ofwat is subject to the requirements of the FOIA and the EIR and may be required under the FOIA and the EIR to disclose information concerning you, your partners, your project and participation in the Challenge (including commercially sensitive information) without consulting or obtaining your (and/or your partners) prior consent. In these circumstances Ofwat shall, in accordance with any relevant guidance issued under the FOIA, take reasonable steps, where appropriate, to give you and/ or your partners’ advance notice, or failing that, to draw the disclosure to you and/or your partners’ attention after any such disclosure. Ofwat shall be responsible for determining in its absolute discretion whether any information is exempt from disclosure in accordance with the FOIA and/or the EIR.

7. Limitation of Liability

7.1 To the extent permitted by applicable law, Nesta and Ofwat exclude all liability for any direct or indirect loss or liability, costs, claims, taxes, charges or expenses arising from your participation in the Challenge or your reliance on statements made or advice given by us, our partners or contractors. If you submit any materials or items as part of your entry to the Challenge, this is at your own risk. Neither Nesta nor Ofwat give any undertakings to keep safely, maintain or return any materials or items.

7.2 Without prejudice to Clause 7.1, each of Nesta and Ofwat’s maximum liability to you in connection with the Challenge (if any) is limited to £500. Nothing in these terms and conditions excludes or limits our liability for death or personal injury caused by our negligence or fraudulent misrepresentation.

8. Governing Law and Jurisdiction

8.1 These terms and conditions shall be governed by and interpreted in accordance with the laws of England and Wales and you hereby submit to the exclusive jurisdiction of the English courts.

Nesta, a company limited by guarantee with number 7706036 and registered charity with charity number 1144091. Registered address: 58 Victoria Embankment, London, EC4Y 0DS.

[1] The Challenge refers to all stages of the Innovation in Water Challenge from its opening on 18 January 2021 through to when funded projects have concluded and an evaluation of the competition is completed.